PDFelement 6: PDF form to reach of clicks [Quick Guide]
In this article, I will devote myself to the new feature dedicated to the detection and modification of forms within the PDF.
II. Automatic Detection of form
in passing and before starting, the editor for reviewed completely graphic interface of its software, with a home screen that allows access to the key features:
for the usability of the software, a system headband with tabs navigation is kept. In the tab “ form “, there is a feature called “ forms recognition”.
For example, I opened a PDF file that represents a State of the nation report, with the basis a table as a form with areas of seizures. Except that when opening the PDF file, the table is natively not recognized / defined as a form.
If you run the recognition of form, after a few seconds of analysis feature, here’s what happens:
you will see on the picture above, that PDFelemnt himself acknowledged the various boxes of the table with the appropriate corresponding names to the relevant line. However, a few boxes remain grey, which means that they are not recognized.
After detection, we can save our PDF file and if you open it with a PDF as Adobe Acrobat Reader, one can write in the boxes as a true PDF form, through the transformation performed by PDFelement 6:
what you just made with PDFelement may be made with 6 of other software , but I must admit that it is really very simple and above all, it’s cheaper than the competition: barely €100 for a professional for 1 PC license.
III. creating forms
another detection of existing forms, PDFelement 6 is able to create forms from scratch . In the tab “Form” still, there are components available to create forms:
of the combo-box, radio buttons, drop-down lists, buttons, or even of the text, you can create simple or complex from the software forms. In addition there are many options for each element (custom values, free value, locking, read-only field, calculating values, appearance, etc…).
If we take the example of a drop down list, we can define our own values in the element properties, rich in options.
If you then save our “form”, from a single field, but it’s a start… And you open it with a PDF reader, you can see the drop-down list appears and found the predefined values:
IV. Extract the data from the forms to CSV
of the data entered into a form and from several files, one can imagine a batch of files at the same structure but with different data, can be extracted in CSV format. This is interesting to open and then process the data into a spreadsheet such as Microsoft Excel.
I took my first document after automatic detection of fields forms by PDFelement 6… I was able to provide data for the form.
Then, in the tab “ form “, we find the option “ Extraction of data ” which allows export to CSV. This feature requires prior installation of an extension for PDFelement 6.
in Excel, you can open the CSV file by indicating the comma as separator, which allows to clearly read the data in Excel. For this example, I find myself with columns that do not have the name headers of the table in the form, the data are well taken, but there is only one line containing all the data. Which, frankly, limits the use of data.
I was surprised that extraction will react like this… So I created a simple form in PDFelement 6, which you can see below. Then I realized the extraction to a CSV file as we have seen previously.
This time, in Excel, the result is much more relevant and interesting, see for yourself:
from the moment where the form is well-designed or well recognized if you use the function of detection of forms, I think extraction to a CSV will be useful and interesting because the interpretation of Excel is relevant.
That’s what I can tell you and show you on with PDFelement 6 PDF forms, we could go more far from in the test since there are a lot of options and possibilities. Free to try software before making any purchase, already to evaluate if it matches your needs.
To download a trial version: https://pdf.wondershare.fr/pdfelement/
to finish and a reminder, I made an article on the previous version of PDFelement, here’s the article: PDFelement 5 – comparing version 5 and version 6 of PDFelement, there are about 8 new features:
on the next page , you will find a comparative table of version 5 and version 6: PDFelement What’s New?
What do you think of this overview of related forms within PDFelement 6 features?